| PRIVACY STATEMENT
The Canadian Snowbird Association values the relationship it has
with its members and is therefore committed to respecting your privacy.
The association's office is staffed by professionals, who strive to
promote, advance, protect and represent the interests of association
members while protecting this privacy by maintaining personal
information in the strictest confidence and securing it using
appropriate safeguards. The association does not share member's
information with other organisations or companies without your
consent. It is committed to protecting the privacy of its members as
well as the privacy of visitors to the association's snowbirds.org
PROTECTING YOUR PERSONAL INFORMATION
association collects, uses and discloses personal information only for
those purposes necessary to administer membership, promotional and
advocacy efforts, in accordance with the Personal Information
Protection and Electronic Documents Act (Canada) the Act.
This information includes, but is not limited to: Name, Address,
Telephone, E-Mail, Date of Birth, Language, Departure/Return Dates,
Banking/Credit Card Information (if enrolled in the currency exchange
program and/or enrolled to have your annual association membership dues
directly deducted, if appropriate).
Collection of this
information allows the association to establish and maintain
communications with members, provide ongoing programs and services, and
respond to inquiries.
As part of the association's purpose, it
is within the discretion of the officers of the association to
disseminate information to the public to express the viewpoint of the
association and its members, and the explanation or promotion of
goodwill towards Canadian travellers as a whole.
As part of
the overall purpose of the association, information may be given to or
provided to approved/endorsed independent third parties in furtherance
of the association's purpose. Specific notice will be provided to
members prior to the collecting and disseminating of any personal
member information, particularly with respect to any details that may
identify a member as an individual, such as a member's name and
address. The association will make all reasonable efforts to ensure
that each member is advised of the purpose for which the information
will be collected and used.
Members have the right to decline to
have this information collected and/or transmitted for marketing
purposes. Should your consent be provided, you have the right to
withdraw consent at a later date, subject to legal or contractual
restrictions, upon providing the association written notification of
such withdrawal. Such withdrawal of consent will be effective on the
15th business day after receipt by the association of the notice of
Should a member consent, the association agrees
that the collection of personal information shall be limited to that
which is necessary for the purposes identified by the organisation.
Information shall be collected by fair and lawful means. The
association does not use methods to obtain information without a
Personal information collected from
members prior to the implementation of the Act is subject to the Act.
Since it has already
been collected, the association assumes the right to continue to use
and disclose such personal information, unless notified otherwise by
HOW WE USE PERSONAL INFORMATION
The association uses the information it collects in two ways:
(1) Some information is used internally and for CSA marketing and government advocacy purposes; and
(2) Some information is shared with our officially endorsed third party member benefit providers:
Information Used Internally and for CSA Marketing and Advocacy Purposes:
Name, address, telephone, e-mail, travelling dates and other similar
information is used by the association to understand its audiences and
to provide general non-member specific data or statistics for
promotional purposes and for government advocacy work.
Information Used Externally and for CSA Authorised Member Services Programs/Offers:
The association never sells its mailing lists. Name, address,
telephone, e-mail, travelling dates and other similar information
collected from members and non-members is shared from time to time with
its authorised and endorsed value-added member benefit providers for
the purpose of disseminating information and promotional information
that the association feels would be of interest and benefit to its
Prior to acquiring a mailing, contact or similar
information, the requesting party must, for example, provide the
association with its exact intended use of the address and a sample of
the mailing that will be sent out. The association's decision on
whether or not the material may be distributed or members/non-members
are otherwise contacted is based on the nature of the
mailing/information piece and whether it furthers the overall interests
of the association or the interests of its members. The association and
its agents use "dummy" addresses in lists to detect and prevent third
party abuse or multiple use of contact information/lists.
SAFETY AND SECURITY MEASURES
The association has developed, implemented and reviews its security
procedures to ensure that members' personal information is protected
against loss, theft, and unauthorised access or disclosure.
These procedures include physical measures such as the use of
locked cabinets; technological tools such as computer passwords and
firewalls; and internal organisational controls such as restricted
ACCESSING PERSONAL INFORMATION
Association members have the right to access and amend personal information.
OPTING OUT WITHDRAWING CONSENT
Association members have the right to limit the association's use of
personal information, and that this decision may occur after
information is originally provided. If desired, the association will
mark a member's records in its central database to exclude that address
being provided in mailing/contact lists.
may withdraw consent, at any time, to the collection, use or disclosure
of personal information, understanding that the association, upon
request, will explain the implications of withdrawing such consent, as
it may hamper or prevent the provision of service.
OUR WEBSITE - WWW.SNOWBIRDS.ORG
snowbirds.org's operating system may automatically record some general
information about an individual's visit to the website. This
information is used for statistical analysis, to assist the association
in making its website more useful and user friendly to visitors. This
non-personal information may be disclosed to third parties such as
existing or potential clients, sponsors, advertisers and/or auditing
The tracking system does not record any personal
information about individuals, names or addresses or link this
information to any personal data that may be collected.
addition, the association may use "cookies" that will identify
individuals as a return visitor to the association's website. A
"cookie" is a piece of data that a website can send to your
web-browser, which can then store the cookie on your hard drive. A
"cookie" essentially records and recalls the preferences you have with
respect to our website. When you visit our website again, we can
customise information to suit your individual requirements. The purpose
of this is to save a visitor time and provide visitors with a more
meaningful visit to our site and to measure website activity.
This policy discloses the privacy practices for the association's
website only. Please be aware that the association site contains links
to other sites, which are not covered by the association's privacy
practices. If a visitor links to another site, such visitor is subject
to the privacy and security policies of that other particular website
(if any). The association encourages visitors to read the privacy
policies of all websites, especially if a visitor shares any personal
CONTACT FOR FURTHER INFORMATION
accordance with the Act, the association has appointed a privacy
officer who will ensure that the association complies with all aspects
of the legislation and continues to uphold all of the principles for
protecting members' personal information.
may contact the association to ask questions about, access or amend
personal information, withdraw consent on having information used, or
file a complaint on this use.
Questions and concerns should be directed to the association's privacy officer:
Executive Director (Privacy Officer)
Canadian Snowbird Association
180 Lesmill Road
Toronto, Ontario, Canada M3B 2T5
Telephone (416) 441-7062 or 1-800-805-8214 Fax (416) 441-7007
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